Grantee Resources

Information on reporting deadlines, grant cycles, and grant evaluation

The following information is for organizations that have received an invitation to apply for funding or have an active grant with the Foundation. Our typical grantee journey – from invitation, through application and approval, to grant report evaluation – is outlined here. Please contact us if you have questions about any of these steps.

Grantee Portal: Applications and Reports

The Rogers Family Foundation uses an online grants portal for applications and reporting. The grants portal can be accessed here with your username and password. For reference, application and report templates can be found at the following links: 

Reporting Deadlines
Due dates and reporting guidelines for current Rogers Family Foundation grantees are set specific to each grant and are outlined in grant agreements. Please refer to your grant agreement for requirements and due dates. Reporting requirements are fulfilled through our grants portal. We will remind grantees of upcoming reporting deadlines one month in advance via email. Our report questions can be referenced here

If you have any questions about reporting, please contact Bonnie Look, Associate Director for Strategic Operations, at

Grant Cycles

The Rogers Family Foundation makes grants on two cycles each year. Spring and Fall. Organizations selected to apply for a grant will be sent an invitation for Spring cycles by mid-March, and for the Fall cycles by mid-October. The Rogers Family Foundation does not accept unsolicited grant proposals.

Our Approach to Monitoring and Evaluation

The Rogers Family Foundation views monitoring and evaluation as one way to increase our learning and engage more deeply with our grantees. We also recognize that in the field of philanthropy, closing the grant making cycle is often an area of weakness. We developed our grant evaluation process as a way to honor the hard work of our grantees, increase our team’s knowledge base of the field in which we work, and support continued dialogue with our grantees.

We gather information from our grantees during the grant cycle through phone and in-person conversations, site visits, and final reports at the conclusion of the grant. We also ask our grantees to track and report on their progress against the intended outputs and outcomes listed in their applications. A grant evaluation is prepared by our team after the submission of the final grant report. The evaluation assesses the strength of the grant outcomes, success in achieving those outcomes, and alignment with our strategic goals. You can view our current evaluation rubric for more information on how we evaluate grants. Grant evaluations are shared with our Board of Directors as well as with grantees.