Grantee Resources

Information on reporting deadlines, grant cycles, and grant evaluation

The following information is for organizations that have received an invitation to apply for funding.

The Rogers Family Foundation uses an online grantee portal for applications and reporting. The grantee portal can be accessed here with the username and password included in your grant invitation email or report reminder email. Click here for instructions on how to apply for a grant and navigating the grantee portal.

If you have any questions about accessing the grantee portal to submit an application or report, please contact Bonnie Look, Grants and Program Operations Manager, at or 510.899.7923.

Reporting Deadlines

Due dates and reporting guidelines for current Rogers Family Foundation grantees are as follows. For Spring 2017 and Fall 2017 grant cycles, final reports will be completed through the grantee portal. An email containing the required username and password, a link to the grantee portal, and instructions for how to access the reports will be sent to each grantee one month in advance of the reporting deadlines.

  • Spring 2018 Grant Cycle (grants awarded in June 2018): Final Report due on Friday, July 26, 2019
  • Fall 2018 Grant Cycle (grants awarded in December 2018): Final Report due on Friday, January 31, 2020

Next Grant Cycle

The next grant cycle at the Rogers Family Foundation is our Fall 2019 grant cycle. Organizations selected to apply for a grant will be sent an invitation by the middle of September 2019. Applications will be due by the middle of October 2019. The Rogers Family Foundation does not accept unsolicited grant proposals.

Our Approach to Monitoring and Evaluation

The Rogers Family Foundation views monitoring and evaluation as one way to increase our learning and engage more deeply with our grantees. We also recognize that in the field of philanthropy, closing the grant making cycle is often an area of weakness. We developed our grant evaluation process as a way to honor the hard work of our grantees, increase our team’s knowledge base of the field in which we work, and support continued dialogue with our grantees.

We gather information from our grantees during the grant cycle through phone and in-person conversations, site visits, and final reports at the conclusion of the grant. We also ask our grantees to track and report on their progress against the intended outputs and outcomes listed in their applications. A grant evaluation is prepared by our team after the submission of the final grant report. The evaluation assesses the strength of the grant outcomes, success in achieving those outcomes, level of collaboration with other organizations and partners, and alignment with our goals. You can view our current evaluation rubric for more information on how we evaluate grants. Grant evaluations are shared with our Board of Directors as well as with grantees.